Privacy Policy for Cody Cox for State Representative
Privacy Policy for Cody Cox for State Representative (Tennessee)
Effective date: January 28, 2026
This privacy policy and terms and conditions apply to https://www.codycoxfortennessee.com/ (the Site), mobile applications, and any social media or surveys associated with Cody Cox for State Representative.
Location: Campaign website operated by Cody Cox for State Representative, a political campaign for Cody Cox, based in Tennessee.
Contact: Cody Cox • Cody.cox@codycoxfortennessee.com • mail: [Campaign mailing address]
This Privacy Policy explains what personal information we collect on this site, how we use it, when we share it, the choices Tennesseans have about their information, and how we protect it. We drafted this policy to comply with Tennessee law, including the Tennessee Information Protection Act (TIPA) and applicable campaign finance disclosure requirements. We reserve the right to modify these terms at any time. By using this website, mobile applications, or any social media, or surveys associated with Cody Cox for State Representative you agree to these terms and conditions.
1. Quick Summary
We collect information you give us (e.g., email, name, address, phone), plus visitor data (cookies, analytics).
We use your information to contact supporters, process contributions, run the website, and follow legal obligations (including campaign finance disclosures).
Some information (like certain campaign donations) may be publicly disclosed under Tennessee campaign finance rules.
If you are a Tennessee resident, you have rights under the Tennessee Information Protection Act (access, correction, deletion, portability, and opt-out of targeted advertising/sale when TIPA applies). We explain how to exercise those rights below.
2. Information We Collect
Information You Provide Directly:
Contact details: name, email, phone, and mailing address when you sign up for updates, volunteer, or donate.
Donation information: payment details processed by our payment processor (we do not store full card numbers), billing address, contribution amount, and consent to purpose of contribution. Note: certain contribution details may be required by Tennessee law and made public (see Section 6).
Information you provide when interacting with our volunteers or staff in person, over the phone, or via digital surveys. This may include your political interests, opinions on specific legislative issues, voting intention, and feedback on campaign priorities.
If you engage with us through platforms like Facebook, Instagram, or X (Twitter)—such as by commenting, messaging, or "liking"—we may collect your public profile information, social media handle, and the content of your interaction.
Information Collected Automatically:
Usage & device data: IP address, browser type, referring pages, pages visited, and timestamps (collected via cookies and analytics).
Cookies and tracking: We and third-party services use cookies, web beacons, and similar technologies for website functionality, analytics, and (where you consent) targeted advertising.
Sensitive Data
We do not intentionally collect highly sensitive categories (e.g., precise health or biometric data). If we ever ask for sensitive data, we will obtain affirmative opt-in consent first as required by Tennessee law.
3. How We Use Personal Information
We use personal information for these purposes:
To communicate campaign news, volunteer opportunities, events, and fundraising.
To accept, process, and report campaign contributions in accordance with Tennessee law.
To operate, secure, and improve the website (analytics, fraud detection, and bug fixes).
To comply with legal obligations (e.g., campaign finance recordkeeping, audits, subpoenas).
For other legitimate business and campaign purposes with your consent where required.
To tailor our message to your interests based on survey data and canvassing feedback, ensuring we provide relevant information about Cody Cox’s platform and legislative goals.
To utilize tools provided by social media platforms (such as Facebook Custom Audiences) to reach you with campaign updates or to find similar potential supporters ("Lookalike Audiences").
To analyze community concerns and trends gathered through canvassing to help shape the campaign's policy positions and public statements.
4. Sharing and Disclosure
We may share personal information:
With service providers (payment processors, email providers, hosting, analytics) who process data on our behalf under contract.
As required by law or regulation, including campaign finance reporting and public disclosure requirements in Tennessee.
To protect rights and safety: to respond to legal process, prevent fraud, or protect the rights and safety of the campaign or the public.
With your consent for other uses.
We may share personal information, including survey responses and canvassing data, with political data platforms or state party databases used to coordinate volunteer efforts and voter outreach more effectively. We do not sell your personal information for third-party marketing. Where Tennessee law or other rules define different terms (e.g., “sale” or “targeted advertising”), we will honor opt-outs and rights described below.
5. Cookies, Tracking, and Targeted Advertising
We use cookies and similar technologies for site functionality and analytics. We may also use third-party advertising platforms (e.g., social media ad tools) for targeted political advertising. When you first visit, you will be presented with a cookie/consent banner describing and allowing choices about non-essential cookies and targeted advertising. You can change cookie preferences via your browser or the controls we provide.
6. Campaign Contribution and Disclosure Notice
Tennessee law requires campaigns to collect and retain certain records about contributions and, in many cases, to file public reports. That means some information about donors (for example: name, city, employer, occupation, and contribution amount) may become part of public campaign finance filings and publicly viewable through Tennessee’s campaign finance system. By donating, you acknowledge that your contribution details may be subject to public disclosure under state law.
7. Rights of Tennessee Residents (TIPA) and How to Exercise Them
If you are a Tennessee resident, the Tennessee Information Protection Act gives you rights in relation to your personal data where TIPA applies. These commonly include the right to:
Access personal data we hold about you;
Correct inaccurate personal data;
Delete personal data (subject to legal/recordkeeping exceptions, e.g. campaign finance laws);
Obtain a copy of certain personal data in a portable format; and
Opt out of certain types of processing such as targeted advertising or sales where TIPA recognizes those rights.
To make a request, contact us at codycox@codycoxfortennessee.com or send mail to PO BOX 303, Winfield, TN 37892. Please include: your name, the email or mailing address you used with us, the specific request (access, correction, deletion, portability, opt-out), and a signature if sending by mail. We will verify requests as required by law and respond within the timeframes set by law. Note: we may refuse requests that are frivolous or that would violate laws (for example, deleting records required by campaign finance law).
If you are unsatisfied with our response, you may file a complaint with the Tennessee Attorney General’s Office.
8. Data Retention and Security
We retain personal data only as long as necessary for the purposes stated above, or as required by law (for example, campaign finance records are kept as required by Tennessee election law). We implement reasonable administrative, technical, and physical safeguards to protect personal information. However, no internet transmission or storage can be guaranteed to be 100% secure.
9. Third-Party Sites and Links
Our website may link to third-party sites (social media, payment processors, and partner sites). This policy does not apply to those sites. Please review their privacy policies before providing information.
10. Changes to this Policy
We reserve the right to—at any time—update this Privacy Policy to reflect changes in the law or our practices. The “Effective date” above shows when the policy was last revised. It is recommended that users check this policy regularly before engaging in the website, mobile applications, social media, or surveys of Cody Cox for State Representative.
11. Legal & Regulatory Notes (key Tennessee references)
Tennessee Information Protection Act (TIPA) — establishes consumer privacy rights and obligations for businesses operating in Tennessee; effective July 1, 2025.
Tennessee Online Campaign Finance — public database and reporting requirements for candidates and committees. Contributions and certain donor details may be reportable and publicly available.
Guidance from the Tennessee Attorney General about TIPA compliance and consumer rights.
13. Contact & Exercise of Rights
Privacy Officer: Cody Cox
Email: codycox@codycoxfortennessee.com
Mail: Cody Cox for State Representative, Attn: Cody Cox, PO BOX 303, Winfield, TN 37892
Please include your full name, contact information, and a clear description of the request. We will verify identity and respond as required by law.